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Cohort 1-7 Middle/ Jr. High Schools Measurement Schedule

Assessment Binder for Cohort 1-7 Middle / Jr High Schools

 2012-2013 Cohort 1-7 Middle / Jr High School Year-At-A-Glance

The Assessment Binder is intended as a resource for school leadership teams to use as they engage in a continuous school improvement process and use data for decision-making. The binder provides space for teams to record their implementation process data and student outcome data, as well as document goals and progress toward those goals, all aligned with Michigan's Continuous School Improvement Framework. The binder is organized by month. teams can see which measures are due during each month, who should be involved in collecting the information and how to submit data to the project. Blank copies of several of the implementation process measures are also provided.

For convenience, the measurement schedule and critical information are also outlined below:

 

Measure Due Date Completed By How to Submit

Special Education Data Collection Form (for 2011-12 if not previously submitted, or if updates were made since June)

2011-2012 Special Education Collection Form can be found behind September TAB or here

 10/19/2012, or in time for the Fall Data Review Training

Cohort 1-7

Leadership Team

Turn in the PINK form at Fall Data Review Training or send directly to:

Nikki Matthews
Ottawa Area Intermediate School District
13565 Port Sheldon Street
Holland, MI 49424
Email: nmatthew@oaisd.org
Phone: 877-702-8600 ext 4085
Fax: 616-738-8946

 
Universal Screening of Reading using AIMSweb 9/10/12 - 9/28/12, or in time for the Fall Data Review Training .  Add scores to Reading Data Summary Table in PINK Assessment Binder

Cohort 1-7

Assessment Team screens all students

 Submit scores online at  http://aimsweb.com
PBIS Self Assessment Survey (SAS) 9/19/12, or in time for the Fall Data Review Training
Add scores to Behavior Data Summary in PINK Assessment Binder

Cohort 1-7

All School Staff

 All staff complete online at www.pbisassessment.org
Major Discipline Referrals using Schoolwide Information System (SWIS)

Enter referral data daily, share Big 5 Reports with staff monthly

Add avg. Referrals per Day per Month data to Behavior Data Summery in PINK Assessment Binder

Cohort 1-7

Any staff can fill out a referral form

SWIS Account user enters data

Leadership Team reviews Big 5 Reports, transfers to Assessment Binder and shares with whole staff

 Enter referrals into the school SWIS account at www.swis.org

2012-13 Special Education Data Collection Form

Form can be found behind Special Education Data Collection Form TAB or here

 The final form is not due until June.  It is recommended that the form is updated at least monthly throughout the year.

Cohort 1-7

Leadership Team or designated staff member

Update PINK or electronic form

Submit May/June 
Cohort 7
Optional: Cohort 1-6
Tier 2-3 Intervention Tracking Tool for Reading and Behavior		 Review 2011-2012 Tier 2/3 Tracking Tool and compare to 2012 Fall Screening Data 

Cohort 7 (Optional: Cohort 1-6)

Leadership Team/Grade Level Team 

Enter new students on 2012-2013 Tier 2-3 Intervention Tracking Tool for Reading and Behavior PINK form.

Submit May/June
Optional: Cohort 1-7
PBIS Team Implementation Checklist

9/19/12, or in time for the Fall Data Review Training
Add scores to Behavior Data Summary

Cohort 1-7

Leadership Team 

 Team submits scores online at www.pbisassessment.org

 

 

 

Measure Due Date Completed By How to Submit
Major Discipline Referrals using Schoolwide Information System (SWIS)

Enter referral data daily, share Big 5 Reports with staff monthly

Add avg. Referrals per Day per Month data to Behavior Data Summery in PINK Assessment Binder

Cohort 1-7

Any staff can fill out a referral form

SWIS Account user enters data

Leadership Team reviews Big 5 Reports, transfers to Assessment Binder and shares with whole staff

 Enter referrals into the school SWIS account at www.swis.org

2012-13 Special Education Data Collection Form

Form can be found behind Special Education Data Collection Form TAB or here

 The final form is not due until June.  It is recommended that the form is updated at least monthly throughout the year.

Cohort 1-7

Leadership Team or designated staff member

Update PINK or electronic form

Submit May/June 

Cohort 7
Optional: Cohort 1-6
Tier 2-3 Intervention Tracking Tool for Reading and Behavior

Form can be found behind Tier 2/3 Intervention Tracking Tool TAB

 The final form is not due until the end of the school year.  However, it is recommended that the form is updated monthly throughout the year or after Leadership Team and/or Grade Level meetings.

Cohort 7 (Optional: Cohort 1-6)

Leadership Team/Grade Level Team 

Update PINK form

Submit May/June
Optional: Cohort 1-7
Universal Screening of Behavior using Student Risk Screening Scale (SRSS)

6-8 weeks after the start of the school year

Completed by each teacher for his/her class

 N/A

 

 

 

  

Measure Due Date Completed By How to Submit
Major Discipline Referrals using Schoolwide Information System (SWIS)

Enter referral data daily, share Big 5 Reports with staff monthly

Add avg. Referrals per Day per Month data to Behavior Data Summery in PINK Assessment Binder

Cohort 1-7

Any staff can fill out a referral form

SWIS Account user enters data

Leadership Team reviews Big 5 Reports, transfers to Assessment Binder and shares with whole staff

 Enter referrals into the school SWIS account at www.swis.org

2012-13 Special Education Data Collection Form

Form can be found behind Special Education Data Collection Form TAB or here

 The final form is not due until June.  It is recommended that the form is updated at least monthly throughout the year.

Cohort 1-7

Leadership Team or designated staff member

Update PINK or electronic form

Submit May/June 

Cohort 7
Optional: Cohort 1-6
Tier 2-3 Intervention Tracking Tool for Reading and Behavior

Form can be found behind Tier 2/3 Intervention Tracking Tool TAB

 The final form is not due until the end of the school year.  However, it is recommended that the form is updated monthly throughout the year or after Leadership Team and/or Grade Level meetings.

Cohort 7 (Optional: Cohort 1-6)

Leadership Team/Grade Level Team 

Update PINK form

Submit May/June

  

Measure Due Date Completed By How to Submit
Major Discipline Referrals using Schoolwide Information System (SWIS)

Enter referral data daily, share Big 5 Reports with staff monthly

Add avg. Referrals per Day per Month data to Behavior Data Summery in PINK Assessment Binder

Cohort 1-7

Any staff can fill out a referral form

SWIS Account user enters data

Leadership Team reviews Big 5 Reports, transfers to Assessment Binder and shares with whole staff

 Enter referrals into the school SWIS account at www.swis.org

2012-13 Special Education Data Collection Form

Form can be found behind Special Education Data Collection Form TAB or here

 The final form is not due until June.  It is recommended that the form is updated at least monthly throughout the year.

Cohort 1-7

Leadership Team or designated staff member

Update PINK or electronic form

Submit May/June 

Cohort 7
Optional: Cohort 1-6
Tier 2-3 Intervention Tracking Tool for Reading and Behavior

Form can be found behind Tier 2/3 Intervention Tracking Tool TAB

 The final form is not due until the end of the school year.  However, it is recommended that the form is updated monthly throughout the year or after Leadership Team and/or Grade Level meetings.

Cohort 7
(Optional: Cohort 1-6)

Leadership Team/Grade Level Team 

Update PINK form

Submit May/June
Optional: Cohort 1-7
Universal Screening of Behavior using Student Risk Screening Scale (SRSS)

Before Holiday Break

Add scores to the Behavior Data Summary

Completed by each teacher for his/her class

 N/A

 

Measure Due Date Completed By How to Submit
Universal Screening of Reading using AIMSweb 1/14/13 - 2/1/13, or in time for the Winter Data Review Training . Add scores to Reading Data Summary Table in PINK Assessment Binder

Cohort 1-7

Assessment Team screens all students

 Submit scores online at  http://aimsweb.com

AIMSweb Summary of Effectiveness Tables/Worksheets

Forms and "How to Populate SOE" can be found behind the Reading Data Summary TAB

Electronic SOE versions:
AIMSWeb

 2/1/13, or in time for the Winter Data Review Training

Cohort 1-7

Leadership Team or designated staff member

 N/A

Cohort 5-7
Optional: Cohort 1-4 Benchmarks for Advanced Tiers

2/1/13, or in time for the Winter Data Review Training

Add scores to Behavior Data Summary

Cohort 5-7
(Optional: Cohort 1-4)

All School Staff

 Team submits scores online at www.pbisassessment.org
Major Discipline Referrals using Schoolwide Information System (SWIS)

Enter referral data daily, share Big 5 Reports with staff monthly

Add avg. Referrals per Day per Month data to Behavior Data Summery in PINK Assessment Binder

Cohort 1-7

Any staff can fill out a referral form

SWIS Account user enters data

Leadership Team reviews Big 5 Reports, transfers to Assessment Binder and shares with whole staff

 Enter referrals into the school SWIS account at www.swis.org

2012-13 Special Education Data Collection Form

Form can be found behind Special Education Data Collection Form TAB or here

 The final form is not due until June.  It is recommended that the form is updated at least monthly throughout the year.

Cohort 1-7

Leadership Team or designated staff member

Update PINK or electronic form

Submit May/June 
Cohort 7
Optional: Cohort 1-6
Tier 2-3 Intervention Tracking Tool for Reading and Behavior		 The final form is not due until June.  It is recommended that the form is updated at least monthly throughout the year.

Cohort 7 (Optional: Cohort 1-6)

Leadership Team/Grade Level Team 

Update PINK form.

Submit May/June
Optional: Cohort 1-7
PBIS Team Implementation Checklist

2/1/13, or in time for the Winter Data Review Training
Add scores to Behavior Data Summary

Cohort 1-7

Leadership Team 

 Team submits scores online at www.pbisassessment.org

   

Measure Due Date Completed By How to Submit
Major Discipline Referrals using Schoolwide Information System (SWIS)

Enter referral data daily, share Big 5 Reports with staff monthly

Add avg. Referrals per Day per Month data to Behavior Data Summery in PINK Assessment Binder

Cohort 1-7

Any staff can fill out a referral form

SWIS Account user enters data

Leadership Team reviews Big 5 Reports, transfers to Assessment Binder and shares with whole staff

 Enter referrals into the school SWIS account at www.swis.org

2012-13 Special Education Data Collection Form

Form can be found behind Special Education Data Collection Form TAB or here

 The final form is not due until June.  It is recommended that the form is updated at least monthly throughout the year.

Cohort 1-7

Leadership Team or designated staff member

Update PINK or electronic form

Submit May/June 

Cohort 7
Optional: Cohort 1-6
Tier 2-3 Intervention Tracking Tool for Reading and Behavior

Form can be found behind Tier 2/3 Intervention Tracking Tool TAB

 The final form is not due until the end of the school year.  However, it is recommended that the form is updated monthly throughout the year or after Leadership Team and/or Grade Level meetings.

Cohort 7 (Optional: Cohort 1-6)

Leadership Team/Grade Level Team 

Update PINK form

Submit May/June

   

Measure Due Date Completed By How to Submit
Major Discipline Referrals using Schoolwide Information System (SWIS)

Enter referral data daily, share Big 5 Reports with staff monthly

Add avg. Referrals per Day per Month data to Behavior Data Summery in PINK Assessment Binder

Cohort 1-7

Any staff can fill out a referral form

SWIS Account user enters data

Leadership Team reviews Big 5 Reports, transfers to Assessment Binder and shares with whole staff

 Enter referrals into the school SWIS account at www.swis.org

2012-13 Special Education Data Collection Form

Form can be found behind Special Education Data Collection Form TAB or here

 The final form is not due until June.  It is recommended that the form is updated at least monthly throughout the year.

Cohort 1-7

Leadership Team or designated staff member

Update PINK or electronic form

Submit May/June 

Cohort 7
Optional: Cohort 1-6
Tier 2-3 Intervention Tracking Tool for Reading and Behavior

Form can be found behind Tier 2/3 Intervention Tracking Tool TAB

 The final form is not due until the end of the school year.  However, it is recommended that the form is updated monthly throughout the year or after Leadership Team and/or Grade Level meetings.

Cohort 7 (Optional: Cohort 1-6)

Leadership Team/Grade Level Team 

Update PINK form

Submit May/June

 

Measure Due Date Completed By How to Submit

Universal Screening of Reading using AIMSweb

5/17/13, or in time for the Spring Data Review Training  
Add scores to Reading Data Summary Table in PINK Assessment Binder

 

Cohort 1-7

Assessment Team screens all students

 

Submit scores online at  http://aimsweb.com

School-wide Evaluation and Planning Tool (SWEPT)

Electronic SWEPT available here

Paper copy behind April TAB

5/17/13, or in time for the Spring Data Review Training
Add scores to Reading Data Summary Table in PINK Assessment Binder

Cohort 1-7

Leadership Team

Turn in the PINK Score Summary or electronic copy at the Spring Data Review Training or send directly to:

Nikki Matthews
Ottawa Area Intermediate School District
13565 Port Sheldon Street
Holland, MI 49424
Email: nmatthew@oaisd.org
Phone: 877-702-8600 ext 4085
Fax: 616-738-8946

Cohort 7
Optional: Cohort 1-6
Benchmarks of Quality

 5/17/13, or in time for the Spring Data Review Training
Add scores to Behavior Data Summary in PINK Assessment Binder

Cohort 7
(Optional: cohort 1-6)

All School Staff

 Team submits online at www.pbisassessment.org
Major Discipline Referrals using Schoolwide Information System (SWIS)

Enter referral data daily, share Big 5 Reports with staff monthly

Add avg. Referrals per Day per Month data to Behavior Data Summery in PINK Assessment Binder

Cohort 1-7

Any staff can fill out a referral form

SWIS Account user enters data

Leadership Team reviews Big 5 Reports, transfers to Assessment Binder and shares with whole staff

 Enter referrals into the school SWIS account at www.swis.org

2012-13 Special Education Data Collection Form

Form can be found behind Special Education Data Collection Form TAB or here

 The final form is not due until June.  It is recommended that the form is updated at least monthly throughout the year.

Cohort 1-7

Leadership Team or designated staff member

Update PINK or electronic form

Submit May/June 
Cohort 7
Optional: Cohort 1-6
Tier 2-3 Intervention Tracking Tool for Reading and Behavior		 The final form is not due until June.  It is recommended that the form is updated at least monthly throughout the year or after Leadership Team/or Grade Level meetings.

Cohort 7 (Optional: Cohort 1-6)

Leadership Team/Grade Level Team 

Enter new students on 2012-2013 Tier 2-3 Intervention Tracking Tool for Reading and Behavior PINK form.

Submit May/June

Optional: Cohort 1-7
School-wide Evaluation Tool

*Each year 15% will be randomly selected

5/17/13, or in time for the Spring Data Review Training
Add scores to Behavior Data Summary

Optional: Cohort 1-7

External evaluator (PBIS Assessment Coordinator) and one to two other external staff. 

 PBIS Assessment Coordinator submits scores online at www.pbisassessment.org

  

Measure Due Date Completed By How to Submit
Universal Screening of Reading using AIMSweb 4/29/13 - 5/11/13, or in time for the Spring Data Review Training . Add scores to Reading Data Summary Table in PINK Assessment Binder

Cohort 1-7

Assessment Team screens all students

 Submit scores online at http://aimsweb.com

AIMSweb Summary of Effectiveness Tables/Worksheets

Forms and "How to Populate SOE" can be found behind the Reading Data Summary TAB

Electronic SOE versions:
AIMSWeb

 5/11/13, or in time for the Spring Data Review Training
Add scores to Reading Data Summary

Cohort 1-7

Leadership Team or designated staff member

 N/A

School-wide Evaluation and Planning Tool (SWEPT)

Electronic SWEPT availabe here

Paper copy behind April TAB

5/11/13, or in time for the Spring Data Review Training

Add scores to Reading Data Summary in PINK Assessment Binder

Cohort 1-7

Leadership Team

Turn in the PINK Score Summary or electronic form at the Spring Data Review Training or send directly to:

Anna Harms
Ottawa Area Intermediate School District
13565 Port Sheldon Street
Holland, MI 49424
Email: aharms@miblsimtss.org
Phone: 877-702-8600 ext 4025
Fax: 616-738-8946
Major Discipline Referrals using Schoolwide Information System (SWIS)

Enter referral data daily, share Big 5 Reports with staff monthly

Add avg. Referrals per Day per Month data to Behavior Data Summery in PINK Assessment Binder

Cohort 1-7

Any staff can fill out a referral form

SWIS Account user enters data

Leadership Team reviews Big 5 Reports, transfers to Assessment Binder and shares with whole staff

 Enter referrals into the school SWIS account at www.swis.org

2012-13 Special Education Data Collection Form

Form can be found behind Special Education Data Collection Form TAB or here

 5/11/13, in time for the Spring Dara Review Training or once all IEPs for 2012-13 initial referrals have been completed.
Add scores to the Reading Data Summary

Cohort 1-7

Leadership Team or designated staff member

 

Turn in the PINK form or electronic copy at the Spring Data Review Training or send directly to:

Anna Harms
Ottawa Area Intermediate School District
13565 Port Sheldon Street
Holland, MI 49424
Email: aharms@miblsimtss.org
Phone: 877-702-8600 ext 4025
Fax: 616-738-8946

 
REQUIRED: Cohort 7
Optional: Cohort 1-6
Tier 2-3 Intervention Tracking Tool for Reading and Behavior		 5/11/13, in time for the Spring Data Review Training or once all IEPs for the 2012-13 initial referrals have been completed.

Cohort 7 (Optional: Cohort 1-6)

Leadership Team/Grade Level Team 

 

Turn in the PINK form or electronic copy at the Spring Data Review Training or send directly to:

Anna Harms
Ottawa Area Intermediate School District
13565 Port Sheldon Street
Holland, MI 49424
Email: aharms@miblsimtss.org
Phone: 877-702-8600 ext 4025
Fax: 616-738-8946

 

Cohort 7
Optional: Cohort 1-6
Benchmarks of Quality (BoQ)

Paper copy behind April TAB

 5/11/13, or in time for the Spring Data Review Training
Add scores to Behavior Data Summary

Cohort 7 (Optional Cohort 1-6)

Leadership Team

 Team submits scores online at www.pbisassessment.org
Optional: Cohort 1-7
PBIS Team Implementation Checklist

5/11/13, or in time for the Spring Data Review Training
Add scores to Behavior Data Summary

Cohort 1-7

Leadership Team 

 Team submits scores online at www.pbisassessment.org
Optional: Cohort 1-7
School-wide Evaluation Tool

*Each year 15% will be randomly selected
 5/11/13, or in time for the Spring Data Review Training
Add scores to Behavior Data Summary		 Optional: Cohort 1-7

External evaluator (PBIS Assessment Coordinator) and one to two other external staff		 PBIS Assessment Coordinator submits scores online at www.pbisassessment.org
       
Optional: Cohort 1-7
Universal Screening of Behavior using Student Risk Screening Scale (SRSS)		 5/11/13, or in time for the Spring Data Review Training
Add scores to Behavior Data Summary		 Completed by each teacher for his/her class Submit