SWIS Check-In/Check-Out Questions (from Todd, Rossetto Dickey, and Horner)
Q. What is CICO-SWIS?
A. CICO-SWIS is an application within the School Wide Information System for managing data entry and report generation for students participating in the Check In Check Out Program. The CICO-SWIS application is available for schools with an active SWIS account and will cost an additional $50 per year, beginning August 1, 2008. CICO-SWIS is available free of charge until August 1, 2008.
Q. How do I get CICO-SWIS?
A. Schools can access CICO-SWIS through a certified SWIS Facilitator. SWIS Facilitators are available to provide CICO- SWIS readiness support and to help a school complete a License Agreement for using SWIS and CICO-SWIS. If you do not already have a SWIS Facilitator, contact Jennifer Rollenhagen (see contact infromation above). Additionally, work with your region/ district to build SWIS Facilitator support by sending one or two people to a SWIS Facilitator Training.
Q. Can I use CICO-SWIS without using SWIS?
A. No. A school must have an active SWIS account to access CICO-SWIS. Student information is entered in the student information folder on the Main Menu in SWIS. CICO-SWIS data entry people will use the SWIS Student information folder to enter new students, display student status, and manage student lists within SWIS & CICO-SWIS.
Q. Can I individualize CICO-SWIS?
A. No. Since CICO is a targeted (or tier 2) intervention and all students participating in CICO use a standardized point card with the same number of expectations (up to 5) and the same number of check in periods (up to 10). However, when students have minor modifications in their plan (i.e., fewer check in periods), CICO-SWIS provides a plan change record.
Q. How do I set up a point card for CICO-SWIS data entry?
A. Possible and compatible variations:
A school might have developmentally appropriate rating scales (smile/neutral/sad face, for kindergartners and first graders, and a 0-1-2 rating scale for 2nd-5th graders. The rating scale needs to fit within a three point scale that gets converted to 0-1-2 when entering data in CICO-SWIS.
A school that has a block schedule with 8 periods across two days. The point card is set up for four periods a day. CICO-SWIS data entry is set up to accept 8 periods of data a day. CICO-SWIS data is entered for periods 1-4 on alternate days and periods 5-8 on alternate days.
A school has three expectations for SW-PBIS and we one individualized goal for each student on CICO. This format is compatible with SWIS. Data entry will be set up for 4 expectations daily.
A school uses HUG, BEP, Check and Connect, not CICO. If the program fits the features of a targeted intervention, using a daily point card, and meets the readiness requirements, CICO-SWIS can be used for data entry and progress monitoring.
Q. Who are the most appropriate people to train for CICO-SWIS data entry?
A. People who are familiar with computers, have at least one hour per week designated for data entry and have an understanding of the school’s CICO program.
Q. Who typically examines the data and how often?
A. The team charged with the responsibility for supporting students for whom the SW program has not been successful meets to review student progress every two weeks. And the CICO Coordinator reviews student progress one to two times per week.